Format for writing reports
FRONT PAGE
We suggest that you start with a front page that includes:
NARRATIVE REPORT
In the narrative report, please include the following:
Based on this experience, what learning you take forward to strengthen the work of the project in the future?
FINANCIAL REPORT
Some guidance:
We suggest that you start with a front page that includes:
- Project name and location
- A heading that indicates whether the document is an interim or final report
- Time-period covered by the report
- Name and contact details of the project coordinator
NARRATIVE REPORT
In the narrative report, please include the following:
- Introduction
- Activities carried out
- Results
- Problems encountered and how you have addressed them
- Lessons learned
Based on this experience, what learning you take forward to strengthen the work of the project in the future?
FINANCIAL REPORT
Some guidance:
- Please use the same budget headings as presented in the project proposal.
- Please include a comparison of forecast and actual expenditure.
- Be sure to include an exchange rate that is based on when the money was transferred into local currency.
- Provide explanatory notes for any significant under-expenditure or over-expenditure.
- Ensure that the financial and narrative reports relate to each other – in other words, that what is mentioned in the narrative report is reflected in the financial report and vice versa.