Guidance for writing reports
From the start of the project, you will know when your reports are due to be presented. These are usually every six months, but depend on the duration of the project.
Make sure that you set aside time in advance for preparing the reports, so that they can be presented promptly and without delay.
Delayed reports can mean delays in the release of follow-on funding. They can also damage relationships with your donors and create unnecessary tensions in the relationship.
From the start of the project, establish a system for collecting the information that you want to include in your report. This may be as simple as a calendar of activities, with notes about the work carried out.
You may also gain useful information from the meetings with your project team where you discuss project progress, record achievements and address problems.
And to make the report more participatory, why not organise a bigger evaluation meeting with some of the project beneficiaries, community members and volunteers, so that you can include their comments and feedback too.
Remember that you will need to provide both a financial and a narrative report and it is important that these correspond. In other words, what you describe in your narrative report must relate clearly to the financial report and vice versa.
Good luck!
Make sure that you set aside time in advance for preparing the reports, so that they can be presented promptly and without delay.
Delayed reports can mean delays in the release of follow-on funding. They can also damage relationships with your donors and create unnecessary tensions in the relationship.
From the start of the project, establish a system for collecting the information that you want to include in your report. This may be as simple as a calendar of activities, with notes about the work carried out.
You may also gain useful information from the meetings with your project team where you discuss project progress, record achievements and address problems.
And to make the report more participatory, why not organise a bigger evaluation meeting with some of the project beneficiaries, community members and volunteers, so that you can include their comments and feedback too.
Remember that you will need to provide both a financial and a narrative report and it is important that these correspond. In other words, what you describe in your narrative report must relate clearly to the financial report and vice versa.
Good luck!
